Rental Inspection Checklist
Go room by room and record the condition of the rental at move-in. Come back at move-out, fill in the second column, and download one PDF that shows both.
You are recording
Both columns appear side by side in the PDF. Fill in move-in now and come back for move-out.
Keep your own copy until move-out
This checklist is saved in this browser only, and browsers can erase saved data on their own (Safari does after about a week without a visit). Save it to a file after the move-in inspection, then load that file here when the tenant moves out.
Free. No sign-up. Nothing is uploaded. Record what you actually see, and have both sides sign.
How to do a rental walkthrough
Do it together with the tenant, with the lights on.
1. Walk through at move-in
Before the tenant's belongings come in, go room by room. Mark each item good, fair or damaged and write down anything specific, such as a stain, a chip or a scratch.
2. Sign and keep a copy
Download the PDF, have the landlord and the tenant both sign and date it, and give each side a copy. Photos taken the same day are worth attaching.
3. Repeat at move-out
Load the same checklist, switch to move-out and record the condition again. The PDF puts the two columns side by side so changes are easy to see.
What a rental inspection checklist should cover
The point of the checklist is to have one record, agreed by both sides, of what the unit looked like at the start and at the end of the tenancy.
Every room, item by item
Walls, floors, windows, doors, lights and outlets in each room, plus the appliances and fixtures that come with the unit.
Condition and specifics
A rating alone is not much use later. Note exactly what you see and where: a burn on the counter left of the stove says more than "fair".
Move-in and move-out side by side
Recording both inspections on the same form is what makes it possible to tell new damage from what was already there.
Dates of both inspections
The day each walkthrough actually happened, not the lease start or end date.
Signatures from both sides
The landlord and the tenant sign at move-in and again at move-out. A checklist only one side has seen carries much less weight.
Safety items and keys
Smoke and carbon monoxide detectors, heating and cooling, locks, and how many keys and remotes were handed over.
Rental inspection checklist questions
Short answers for landlords and tenants.
More free tools for landlords
Everything runs in your browser. No account, nothing uploaded.
- Rent receipt generatorFill in a rent receipt and download it as a PDF, or print a blank template.
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- Tenant move-out checklistTell a tenant what to return and clean before they hand back the keys.
- How to fill out a rent receiptA filled-in example with every line of the receipt explained.